Purchasing/Requisitions

How do I place my Apple Computer order (or Dell, or other vendors that were on TechMart)?

Until further notice, you can go to U Mart to shop and locate items for purchase from Apple Computer. Write identifying information about the items down (or screen print) and give them to your Requisition preparer, who can Create a Requisition and then call in the order to Apple Computer. The goal was to have Apple Computer operational via the Web tab, like Dell and UStores, for August 1. That obviously hasn't happened due to urgent fixes in other areas of the new financial system. We'll keep you posted. (updated 08/08/2008)

Update 07/21/2008: Please do no put computer orders on your Purchasing Card. Computers, software and peripherals should be ordered on a requisition from a U-Wide Contract vendor.

Shop at U Mart, Order in PeopleSoft Financials

The U Mart site (formerly TechMart) http://www.umart.umn.edu/ will continue to be available as a portal to U Wide Contract pricing for computer-related purchases.

Beginning July 1, U Mart may be used for browsing or selecting which products to order only. The site will no longer be enabled as site to place your order with the vendor.

The Requestor (faculty or staff member who needs computer equipment, software, etc.) may shop U Mart and identify items for order. The Preparer will prepare a PeopleSoft Requisition for these identified items.

If the order will be going to a "Web" vendor in the PeopleSoft Purchasing module, select the Web tab on Create Requisitions and punch out to Dell (or Apple after August 1).

For Dell, Requestors may prepare a shopping cart, then give the cart code (known as an E-quote) to the requisition Preparer, who will retrieve the E-quote during the requisition entry process and transfer it to the order.

(After August 1, for Apple, Requestors may shop the Apple site, identify items to order, and write down the identifying information. The Requestor then give the list of items to the requisition Preparer who will create a requisition in Peoplesoft.)

If the order will be going to a U Mart vendor who is not yet set up in PeopleSoft under the "Web" tab (such as Lenovo, Unique Software, GovConnection, CDW-G, or Insight Public Sector), Requestors may still shop U Mart, identify items, and write down the identifying information. The Requestor then gives the list of items to the requisition Preparer who will create a requisition in Peoplesoft.

In the future more vendors will be set up as "Web" vendors with an electronic punch out similar to Dell and Apple.

Please note: All requisitions for Dell computers must be initiated through the Web tab. Do not attempt to use any other tab. Dell orders will only dispatch correctly through the Web tab.

What is the Vendor Item Field used for?

The Vendor Item Field is used to pass information back from Web vendros, currently Dell and U Stores. Do not key information into this field as it will not print on the PO. If data appears in the field from U Stores or Dell, do not delete it out.