Process for paying employees as human subjects

See the policy library page on Paying Human Subjects.

These payments must be processed using the Accounts Payable/ Vendor Payments Module, NOT the Expenses Module. Most of these payments, if they are under $600 and/or will not exceed $600 accumulatively, can be paid in the Accounts Payable module using the Single Payment Vendor Number (SPV). Each Cluster is assigned one of the SPV numbers upon request (this form is in the Forms Library). If it is anticipated that Subject payments to ANY individual will exceed $600, a "regular" vendor number should be requested and set up. When doing so for an employee, please indicate on the Vendor Authorization Form that they are an employee (EFS is in the process of adding a check box for this on the Vendor Authorization Form).

Please note: Before processing any payment using the SPV, the vendor file must be checked to determine if a "regular" vendor number has already been established. Also, the Check Request Form for subject payments MUST be imaged and linked to the related voucher transaction in PeopleSoft.

See the Policy Library page on processing Single Payment Vendor Payments.