What is the procedure for purchasing from Vendor-Stocked / Vendor-Owned Freezers, Refrigerators, or Cabinets? (draft process from Purchasing Services)

• Researchers or other lab personnel who withdraw products from a vendor-stocked / vendor-owned freezer, refrigerator, or cabinet should initiate a blanket order with the vendor estimating the dollar amount to be withdrawn from that specific freezer, refrigerator, or cabinet for a time period (one year).
  

• Vendor should provide a sign-out sheet on each vendor-stocked / vendor-owned freezer, refrigerator, or cabinet for individuals to record products they withdraw.

• This sign-out sheet should show:
  Blanket Order Number
  Date Withdrawn
  Product Number
  Product Description
  Quantity Withdrawn
  Name of Withdrawer
  Telephone Number
  

• The vendor is responsible for accessing the sign-out sheet record and billing against the blanket order.

• PCards should not be used for these purchases.