Accounting & Financial Oversight: Chart of Accounts (COA)
The Chart of Accounts is the backbone of the financial system. All of the University's accounts are listed in the general ledger by reference or account number to track and report on accounts. To learn the ChartField string for your area, please contact your department accountant.
Current Chart of Accounts manual
Can be found on Training Services' Web site with the COA training materials.
Program code values
Click here for a list of the Program code values. (pdf) 9/13/2010
EFS Account value changes for FY12
The review process for Fund and Account value requests to be implemented in FY12 is complete. The Controller's Office received requests from about 20 people for additions or changes to over 30 different Accounts. There were no requests for changes to Fund codes.
Feedback from the EFS community was essential in determining the resolution of Account value requests. Accounting Services consulted with many end users of the system, accountants, and other experts, then discussed a winnowed selection of requests with RRC managers in February. The result is five new Account values that will be on effective July 1, 2011:
- 520710 Athletic Parking
- 520711 Athletic Handling Fees
- 833500 Stdnt-UG-Student Aid-TC-FBOnly
- 833501 Student Aid - Undergrad - TC
- 720107 Postage
This document (pdf) contains the definitions for the five new Accounts and a revised definition for Account 720105 Office Supplies. The next revision of the COA Manual will include the updates. The descriptions and definitions of a few other Accounts are being edited to provide clarity but there are no other substantive changes for FY12 at this time.
EFS preparers must use the new Account values for applicable transactions beginning in FY12.
The issue regarding Function codes on Programs used in cost share ChartField strings is separate from the annual COA review process. A separate communication on this issue will be forthcoming from Mike Volna, Controller, in coordination with SPA, OVPR, and the Office of Budget and Finance.
Please direct questions on the new or changed Account values to EFS Customer Support at finsys@umn.edu or 612-624-1617. Questions on the review process should be directed to Emily Larson at e-lars@umn.edu.
Thank you to all who participated in this year's Fund and Account review process, including those who carefully considered the COA but decided not to request a change at this time.Balance Sheet Conversion (2008)
An automated conversion program was used to map CUFS data - Fund/Area/Org, as well as Revenue/Object/Balance Sheet to PeopleSoft ChartField strings, including Account values. This program uses mapping tables for each of the ChartField strings; each CUFS string can be mapped to only one PeopleSoft ChartField string. Read more