ImageNow missing documentation exception reports
Current exception reports
April 23, 2012
Imaging exception reports are posted and available for review.
In accordance with University of Minnesota retention policy, support documentation for all payment transactions must be retained. All documentation should be scanned and linked in ImageNow by the end of the month.
Please send the missing documents and supporting documentation to your unit or cluster scanning location or to Disbursement Services for imaging.
Schedule for report generation
Imaging exception reports are generated and posted on this website on approximately the 15th of the month for each cluster.
General information
Exceptions from prior to December 31, 2009
October 15, 2010 was the last reporting period that missing images for documents entered between July 2008 and December 31, 2009 were included in the reports. Clusters and departments were asked to make an effort to clear up missing documents for this date range. Reports since that time contain missing images from January 1, 2010 through the report date. Note that clusters and departments are still responsible for ensuring support documentation exists and is retrievable for all transactions.
Types of transactions involved
Vouchers
Exceptions will contain the missing Vouchers with entry dates through the end of the previous month.
VCPS/EDI
As of July 2010, VCPS/EDI vouchers must be scanned into ImageNow. EDI stands for Electronic Data Interchange. A VCPS/EDI voucher starts as a requisition entered by a preparer. Once it is approved/fully processed and ready to move to the next step, the system creates the voucher. Since the system does the work, the 'source' on the VCPS voucher is EDI. Reminder, a VCPS is a payment to a vendor for professional services less than $3,000.
Purchase Detail Reports (PCard)
Exceptions will contain the missing Purchase Detail Reports for the billing period two months prior and earlier.
Expense Reports
Exceptions will contain the missing Expense Reports with entry dates through the end of the previous month.