EFT Payment Application
Process and Procedure Addenda

State of Minnesota EFTs

Scope

State of Minnesota – this includes all state agencies and institutions

Background

Current Payment Application Process for State of MN EFTs is cumbersome – EFTs come in as a deposit with only an EF#. Must go to the State of MN website for each of these payments to try to locate the department that billed the State and match up to EFS invoice. The process involves a lot of people, is time consuming and cumbersome.

The State is electronically providing us with payment data and University invoice numbers. However, in most cases this invoice number or description only has meaning to the department that generated the invoice.

Change in process

All invoices being sent to the State of Minnesota, its agencies and institutions must have EFS Invoice Number. In cases where a departmental system is used for billing, instead of sending the departmentally produced invoice, this information should be forwarded to the Cluster Billing Specialist for entry into EFS. Then the EFS invoice should be sent to the State.

Then the State will have the PS invoice number.

 

View the EFT Payment Application Process and Procedure.