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Changes to Account Definitions for Non-Capitalized Equipment (6/4/09)
For FY10 the Account code definitions will no longer distinguish between non-capital equipment purchased for less than $500 and non-capital equipment between $500 and $2,500. Accounts budgeted using 720100 General Office Supplies should be used for supply purchases only and accounts budgeted using 750100 Non-Capital Equipment should be used for equipment purchases for less than $2,500. Because this definition change impacts only small dollar purchases you are not required to make changes to FY10 non-sponsored budgets that have already been input into PeopleSoft (but you can if you want to do so).
Chart of Accounts updates for FY2010
A supplement to the Chart of Accounts manual is now available. Please take time to review this new information. These updates are for FY10, effective July 1, 2009. The supplement is available on Training Services' Web site and is dated June 1, 2009. Follow this link.
Chart of Accounts changes for FY10 (3/23/09)
Fund and Account code revisions approved for fiscal year 2010 are now available. These new codes are valid effective July 1, 2009 and can be found here.
The COA manual was updated (date on cover is 1/9/09) and can be found here.
How do I enter a cost share chartfield string on a document?
See the Chart of Account Manual located in Training Services at this Web site. See the Cost Share section for instructions on this.
Handy reference information (does not include all ChartFields).
Fund - 4 numeric characters
DeptID - 5 numeric characters (all DeptIDs start with 1…)
Program - 5 alpha/numeric characters
PCBU - 5 alpha/numeric characters (either UMSPR, UMCIP or UMN01)
Project - 8 numeric characters
ChartField 1 - 10 alpha/numeric characters
ChartField 2 - 10 numeric characters
Fin EmplID - max of 8 numeric characters
Cost Share - 2 alpha characters (always CS)
If ChartField2 (CF2) in the ChartField string that you have been instructed to use by an RRC manager (or the COA mapping team), it should be used. The system will not require entry of a CF2 value. Commitment Control checks for a valid string at the Fund-DeptID-Program level and there are no Combo Edits that require a CF2 value. However, financial activity is defined by the full ChartField string, and not entering the full ChartField string will have consequences for reporting, carry-forward balances, etc. Check with your Cluster Director or RRC Manager if there is a question about whether or not to use a CF2 value. This answer applies to use of CF2 with non-sponsored funds.
Where can I find new job aids?
They are available on the Enterprise Systems Training Web site.
University Financial Helpline
Phone: (612) 624-1617
E-mail: finsys@umn.edu
Staff List (pdf)